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Operations Administrative Assistant - 3 Month Contract

Location: Calgary, AB

Description

We are looking to add a valuable member to our team who is a self-starter with strong attention to detail. This role plays an integral part in providing key day-to-day administrative support across multiple departments. The administrator will regularly communicate with key stakeholders and be responsible for ensuring that details are accurately captured in systems and in compliance with established business processes and procedures. As a service provider to the operations group, the administrator will efficiently support various tasks as assigned, contributing to the overall and day-to-day effectiveness of our operations.

RESPONSIBILITIES

• Provide administrative support across the Packaging, Brewing, and Quality departments, ensuring smooth operations and efficient task management.
• Enter production data, schedule changes, and new SKU information into SAP.
• Update and maintain Month-End Sheets and track KPIs for various operational areas.
• Record Bills of Lading and raw material deliveries in SAP and assist with inventory tracking.
• Help maintain brewing and RTD data sheets, ensuring accurate data entry and document management.
• Assist with the creation of purchase orders (POs) and the management of Material Safety Data Sheets (MSDS).
• Support general administrative tasks, including document control, month-end inventory counts, and variance troubleshooting.

Qualifications

• Minimum of 2 years administrative support experience in and operational / manufacturing environments.
• Experience with data entry in an ERP system (SAP an asset).
• Strong organizational and follow-up skills; ability to manage concurrent projects with complete organization.
• Self-starter and able to collaborate well across multi-cultural and diverse team.
• Technically savvy/strong with Microsoft Office and other software systems.
• Must have excellent customer service, organizational and time management skills with the ability to balance multiple demands and work in a collaborative environment.
• Exceptional communication and relationship-building skills.
• Working knowledge experience in packaged goods, food & beverage, or a related industry is an asset